Hosted Exchange Comparison 2025

Exchange Hosting Providers Compared

Emails are now an indispensable part of everyday business life. Most communication, both internally within a company and externally with customers, is conducted via electronic mail. When it comes to professional email solutions for businesses, there is no way around Microsoft Exchange Hosting.

For over 20 years, Microsoft's email system has been the benchmark in terms of performance, functionality, and security. The application has been continuously developed over the years and is now known as Microsoft Exchange, not only for email traffic but also offering practical calendar functions for appointment management and services for easy collaboration within workgroups. Due to its versatility, many business customers rely on Microsoft’s mail and groupware solution to optimise communication and organisation within their companies. The only downside is that operating Microsoft Exchange on a dedicated server is quite complex and costly, which often deters small and medium-sized enterprises. However, there is a simple solution to this problem. The Exchange hosting providers in our comparison outsource Microsoft's service to the cloud, making it accessible to everyone.

How does Exchange Hosting work?

In Exchange hosting, the mail server is not located at the customer's premises but in the data centre of the Exchange hosting provider. They ensure, through appropriate technical infrastructure, that the server is available everywhere and at all times. All technical efforts, such as configuration, updates, and maintenance of the server and software, are handled by the Exchange hosting providers in our comparison. Mailboxes and customer data are always accessible in the cloud system and can be retrieved from any device. Through central management on a server cluster system of the Exchange hosting provider, the data is always protected against failures and unauthorised access. Even if the user's computer suffers a total failure or a device is lost, the data is not lost because it is stored centrally on the server. This makes data recovery in emergencies very simple and also protects against misuse.

What can Exchange Hosting be used for?

The packages we tested from the Exchange hosting provider comparison enable customers to set up a complete infrastructure with Microsoft Exchange Server and utilise its range of functions. With Exchange hosting, customers can access their emails, contacts, or calendar entries at any time and from any location. It does not matter whether they are at home, in the office, or on the go. Even on holiday, it is possible to access important data when needed. The connection can be made via a computer or with mobile devices such as Android smartphones, iOS devices, or Windows Phones. Using the Active Sync feature, all devices used can be automatically kept up to date. Employees working together in teams on projects can thus exchange progress updates and stay informed at all times.

Benefits of Exchange hosting at a glance:

• Full functionality of a Microsoft Exchange Server without the need to manage the hardware.
• Data is immediately and automatically distributed to all devices, keeping employees constantly up to date.
• Group functions facilitate collaboration on projects and within workgroups.
• Secure communication with encrypted RPC-over-HTTPs protocol.

Who is Exchange hosting suitable for?

Whether for individuals, freelancers, self-employed persons, or companies of all sizes, who do not want their email traffic to run through a standard web hosting package, Exchange hosting from our provider comparison is suitable. Without having to manage complex technical infrastructure, you gain access to a highly professional communication medium that can be used for better organisation and optimisation of workflows. Even companies currently operating their own Exchange server may find switching to Exchange hosting worthwhile. Costly maintenance and updates of potentially outdated versions can be avoided with the switch. Large companies with many employees, who have not yet used their own mail server, should consider choosing an Exchange hosting service from our provider comparison. This can reduce the effort involved in managing individual, separate mailboxes and allow them to benefit from the many advantages of a professional groupware and email solution.

What should be considered when choosing an Exchange hosting provider?

Since there is now a vast array of offers from different providers, it is essential to compare all Exchange hosting providers thoroughly before signing a contract. Depending on the required scope and your own service expectations, you can then select the most suitable offer.

Therefore, pay attention to the following criteria:

• Number of mailboxes
• Each user should have their own mailbox available. Consider not only the number of employees in the company but also generic accounts such as a support mailbox or mailboxes for specific departments.
• Size of mailboxes
• The size of individual mailboxes is often underestimated. Offers with just a few hundred MB of storage attract with low prices but are often full after receiving a few larger files like images or documents. At least a few GB of storage should be available.
• Traffic flat rate
• Ensure that there are no additional costs for data transfer, meaning sending and receiving emails even with large attachments.
• ActiveSync support
• For active exchange and automatic distribution of data to all mobile devices, support for push mail and ActiveSync is required.
• Comprehensive support
• In addition to FAQs and wikis for self-education, a personal support contact should be available for questions via phone and email.
• Data security
• Regular backups of your data should be created automatically, ensuring immediate access in case of emergency.
• Scalability
• The booked package should be flexibly scalable, for example when adding mailboxes for new employees or increasing storage space.
• Flexibility
• An advantage of Exchange hosting is the flexibility to choose between different providers. This point is limited by long contract durations. Therefore, pay attention to contract length and cancellation periods.

Use our provider comparison to find the suitable Exchange hosting for your requirements. Many companies already use this service successfully. Benefit from professional and powerful infrastructure and take your communication to the next level. In the list above, you will find Microsoft Exchange hosting providers in comparison.

Managed Exchange Providers Comparison

For secure and reliable email communication, a professional infrastructure is required. Managed Exchange hosting involves outsourcing all email traffic and related functions such as scheduling appointments and managing contacts to a service provider. This ensures the smooth operation of all services on your own servers.

Under the designation Managed Exchange, the outsourcing of one's own Microsoft Exchange Server to a service provider is understood. The term Managed refers to the service provider's performance, who takes care of all technical and administrative tasks. The term Exchange refers to the email and communication solution offered by the software company Microsoft. This particular type of email hosting has now established itself in the market and is offered by numerous providers alongside web hosting packages, virtual servers, and dedicated servers. Since there are so many different providers for Managed Exchange, it is worthwhile to compare the individual packages carefully to find the best offer for your own requirements.

If a company is deterred by the quite high effort and costs involved in operating its own Microsoft Exchange Server, it can have this operated by an external service provider within the framework of Managed Exchange hosting. In this case, the server is connected to the internet via the provider's data centre and can be accessed from anywhere. The company does not need to worry about hardware issues, such as faulty components or infrastructure, nor about software matters, such as security updates or new program versions. Unlike normal email hosting, the Managed Exchange service offers Microsoft-specific product features and extends the pure mailing function to include personal calendar, notes, and contact management.

Compare Managed Exchange offers

Managed Exchange can now be booked at very affordable prices and with performance packages optimally tailored to your needs. The most important functionalities of Managed Exchange packages include the following and should be compared across the respective Managed Exchange providers:

• Number of accounts
• The number of accounts is crucial when considering how many different mailboxes can be set up. Especially in companies, it is important to keep future development in mind. When new employees are hired or the business model is expanded, new email mailboxes are usually required. A managed Exchange hosting service should therefore offer sufficient flexibility and, ideally, be customisable as needed.
• Storage space of the accounts
• The storage space of the accounts influences how much data can be stored in the mailboxes. Particularly when regularly sending and receiving emails with attachments such as files and documents, adequate storage must be available.
• Encryption
• Security plays an important role when communicating via email over the internet. After all, email data often contains confidential or personal information. The managed Exchange service should therefore be equipped with the latest encryption technologies and deploy them reliably.
• Outlook Web Access (OWA)
• The term Outlook Web Access (OWA) refers to a feature that allows users to access the managed Exchange server from anywhere in the world via the internet and utilise all functions, even without a pre-installed client, on any computer or device. Especially with the widespread use of mobile devices, this is an essential feature that should not be missing.
• Spam and phishing protection
• As the volume of emails increases on the internet, so does the potential threat from phishing attacks or spam. Reliable anti-spam and anti-phishing functionalities should be prioritised. These ensure that all messages are thoroughly filtered and threats are recognised and eliminated in advance.
• Automatic backups
• Thanks to automatic backups, all data of the managed Exchange can be restored at any time in the event of an unexpected data loss due to compromise or hardware failure. This way, no important data is lost and employees can continue working from the same location as before the incident.
• Additional features
• Microsoft’s managed Exchange service is characterised by a wide range of features. Numerous additional functionalities, such as contact management, calendar scheduling, or note creation, facilitate teamwork and ensure an efficient workflow within the company.