MS365 Office Suite Comparison 2026

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Comparison of MS365 Office Suite Providers

Are you looking for a modern office suite for your business that is flexible, powerful, and proven? With Microsoft 365, you get a comprehensive solution for documents, spreadsheets, and presentations with Word, Excel, and PowerPoint – complemented by cloud storage via OneDrive for access from anywhere. Whether you're a sole trader, team, or growing company: Microsoft 365 offers the right tools to work productively and organise your workflow efficiently.

What is Microsoft 365?

Microsoft 365 is an all-in-one office suite from Microsoft that combines traditional programmes like Word, Excel, and PowerPoint with modern cloud services. The applications can be used both locally on a PC or Mac and directly in the browser, enabling flexible working from anywhere.

The package is complemented by cloud storage via OneDrive and additional services such as Outlook for emails and calendars, and Microsoft Teams for team collaboration. This way, Microsoft 365 combines productivity software, communication, and file management in a central platform, making it suitable for individual users as well as organisations of all sizes.

Who is Microsoft 365 suitable for?

Microsoft 365 is aimed at individual users, teams, and organisations that require a professional and reliable office suite for everyday work. By combining powerful desktop programmes with cloud services, the solution covers many different use cases.

Microsoft 365 is particularly suitable for:

• Self-employed individuals and sole traders who regularly work with documents, spreadsheets, and presentations and rely on established Office standards
• Small and medium-sized enterprises seeking a central platform for documents, emails, calendars, and team collaboration
• Larger organisations needing scalable solutions with user management, security features, and team tools
• Teams with hybrid working models who want to be productive both in the office and from home or on the move
• Companies with high demands on compatibility, frequently exchanging files with clients, partners, or service providers
• Users who want to work both offline and online, thanks to desktop apps and web versions
• Organisations that value integrated communication, e.g., with email, calendar, and Microsoft Teams for meetings and collaboration

In short: Microsoft 365 is ideal for anyone seeking a feature-rich, proven, and flexible office suite for professional use.

What should you consider when choosing a Microsoft 365 package?

Not every Microsoft 365 package suits every business or working style. To make the right decision, you should primarily consider the following points:

1. Included applications

Check which programmes are included in each package. The most important ones are:

• Word, Excel, PowerPoint for daily office work
• Outlook for email and calendar
• Microsoft Teams for communication and collaboration
• Optional: SharePoint, OneNote, Publisher or Access

2. Mode of use (Desktop, Web, Mobile)

Think about how you want to work:

• Should the programmes be installed locally on the PC or Mac?
• Is using them in the browser sufficient?
• Are mobile apps for smartphones and tablets also needed?

3. Number of users and licences

How many people should use Microsoft 365?

• Can licences be added or removed flexibly?
• Is the package intended for individual users, small teams, or larger organisations?

4. Cloud storage and file management

• How much OneDrive storage is available per user?
• Is additional shared storage (e.g., via SharePoint) required?
• Is the storage sufficient for backups, projects, and shared files?

5. Collaboration and team features

• Are features like co-authoring of documents needed?
• Is Microsoft Teams important for meetings, chats, and collaboration?
• Should calendars, contacts, and tasks be centrally managed?

6. Security and administration

• What security features are included (e.g., two-factor authentication)?
• Is central user and rights management required?
• Are there requirements regarding data protection and compliance?

7. Price-performance ratio and scalability

• Does the price match the range of functions?
• Can the package be expanded or customised later without issues?
• Does the solution grow with your organisation?

The right Microsoft 365 package is the one that perfectly fits your working style, team size, and the requirements for features, security, and collaboration.