Nextcloud Workspace Office Suite Comparison 2026

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Nextcloud Workspace Office Suite Provider Comparison

Are you looking for a modern office suite for your business that allows you to maintain full control over your data while working flexibly within a team? With Nextcloud Workspace, you get a powerful platform for files, collaboration, and office documents – including cloud storage on your own server or in a private cloud for access from anywhere. Whether you're a sole trader, a team, or a growing organisation: Nextcloud Workspace offers the right tools to work securely, efficiently, and with a focus on data protection.

What is Nextcloud Workspace?

Nextcloud Workspace is an open-source-based office and collaboration platform that provides organisations with a secure and flexible alternative to traditional cloud office suites. Central to it is a private cloud environment that can be operated on your own server or through a hosting provider, enabling full control over your data.

In addition to file storage and sharing, Nextcloud offers collaboration features such as calendars, contacts, tasks, and co-authoring of documents via integrated office editors. Nextcloud Workspace combines cloud storage, communication, and office functions into a single platform and is especially suitable for organisations that prioritise data privacy, customisation, and digital sovereignty.

Who is Nextcloud Workspace suitable for?

Nextcloud Workspace is aimed at organisations and companies that want to control their data themselves while working in a modern and collaborative manner. The platform is particularly suitable for those operating or wanting to operate their own cloud infrastructure and who value data protection, security, and independence from large cloud providers.

Nextcloud Workspace is especially appropriate for:

• Companies with high data protection requirements, e.g., in sensitive industries
• Organisations and authorities wishing to host data under their own responsibility
• Teams preferring self-hosted or private clouds
• Businesses needing flexible and customisable solutions
• IT-savvy organisations that want to manage or configure their systems independently
• Teams that share files and collaborate on documents without relying on public cloud services
• Organisations valuing digital sovereignty and control over their infrastructure

In short: Nextcloud Workspace is the right choice for anyone seeking a powerful office and collaboration platform while maintaining sovereignty over their data.

What should be considered when choosing a Nextcloud Workspace package?

The right Nextcloud workspace solution should suit your requirements for data protection, flexibility, and collaboration. Since Nextcloud is often self-hosted or operated by specialised providers, different criteria come into play when selecting a package:

Hosting options and infrastructure
Consider whether you want to run Nextcloud on your own hardware or use a hosted service. Support levels, server performance, backup models, and locations vary depending on the package.

Storage space and user quota
Ensure there is enough storage for your files, projects, and backups — especially if large teams or substantial data volumes are involved.

Features and integrations
Pay attention to which additional features are included, such as shared calendars, tasks, office editors (e.g., Collabora Online or OnlyOffice), version control, or two-factor authentication.

Security and data protection features
As data protection is a key advantage of Nextcloud, your package should offer appropriate security measures, such as encryption, access controls, and audit logs.

Scalability and customisation
Consider whether the solution can grow with your organisation and how easily new users, storage, or features can be added.

Nextcloud Workspace is a flexible and privacy-friendly office and collaboration solution that provides full control over your data. Especially for companies and organisations with high security, customisation, and digital sovereignty requirements, Nextcloud is a strong alternative to traditional cloud office suites.